what are the outputs of the initiating process group?
The Initiating Process Group consists of those Project management processes performed to define a new project or a new phase of anexisting project by obtaining authorization to start the project or phase. A statement of work (SOW) is a formal document that describes the scope of the program. However, major … They can take the form of facilitation workshops, small group guided discussions, and virtual groups using electronics or social media technologies to share ideas and analyze data. After preparing the required documents and steps for initiating the project the next process group begins. The Executing Project Group: 3rd Stage in Project Management According to the PMBOK 5, Definition of the Monitoring and Controlling Process Group, the Fourth Stage of Project Management. The Identify Stakeholders process is now a part of the Project Stakeholder Management knowledge area. The project management plan is the output of which project planning process? Start. 5 Free PMP Exams. -Part of the initiation process group INPUTS: Project statement of work 2. business case 3. agreements 4. Program team directory contains the list of program team members and information about them such as roles, responsibilities and communication information etc. While some stakeholders are obvious, some are not. Process groups have a few defining factors. Initiating Process Group is the starting point. 4; project management process group inputs, tools & techniques, and outputs Learn with flashcards, games, and more — for free. The project schedule management knowledge area maps to which process group through the activity of schedule control? -When the executing processes are at their peak, the planning process group is winding down. 4 Group creativity techniques, 5 Group decision making techniques, 6 Questionnaires and surveys, 7 Observations, 8 Prototypes; Outputs: 1 Requirements documentation, 2 Requirements management plan, 3 Requirements traceability matrix. A project charter assists the project managerin defining the boundaries around a project so that all expectations and objectives are clear from the very beginning. This change reflects the growing importance of Stakeholder Management in Project Management. The main output is the project initiation documentation (PID) (equivalent to the Project Management Plan in the PMBOK® Guide). Letâ start by taking a look at the definition of the Initiating Process Group. Without a well thought out and documented charter the project initiation processes are ambiguous. Project Integration Management. After the Project Management Plan and other outputs of this process group are created, you will have a clear and actionable road-map for project delivery. Asked by Wiki User. The stakeholder register and project charter are used as inputs to the other development groups such as planning process group. It defines objectives, outcomes, and success criteria. Planning phase determines the scope of the project as well as the objective of the project. Search. The initiating process group then determines the nature and scope of the project. The Processes are listed in table below: The initiating process group consists of processes necessary to define a new project or a new phase of an existing project. Benefit realization plan includes definition of each benefit and how these will be achieved. Don’t be afraid to return to the planning process at any point if you find that any artifact needs to be changed or updated during the project life-cycle. It involves generating important documents such as Program Charter and identification of the Program Manager. Initiating Process Group: 21 PMP Exam Questions. The purpose of the Initiating Guide is to guide and direct the project initiating process. Introduction Chapter of PMBOK. Within the Initiating processes, the initial scope is defined and initial financial resources are committed. This is the first process group. In this course, I have carefully prepared for you 21 PMP Exam Questions from the Initiating process group of the PMBOK. Not performing this stage well means it's unlikely the project will be successful in meeting the business' needs. Explain the major outputs and reasons for starting the initiating process group. PMI processes are organized into five process groups and also into ten knowledge areas.. The work breakdown structure (WBS) is the result of decomposing work into smaller, more manageable components until the work and deliverables are defined to the work package level. In Project management process groups the initiating process group activities mainly aim to initiate a project successfully. The initiating process group is used to define a new project or a new phase of an existing project by getting the authorization to start. They are as follows: Initiating process Initiating process is common for each project. Outputs of the Initiating Process Group becomes inputs to Planning Process Group, which produces Project Management Plan and Project Documents as its outputs. It also documents the key expectations of stakeholders. General. The processes with the Initiating Process Group have not changed. STUDY. Project Charter is one of the major outputs of the project initiation phase. I took the exam the very next day after the boot camp ended, and passed. It aligns the stakeholders expectations with the project’s purpose, gives them visibility of the scope and objectives, and demonstrates to them how their participation in the project can ensure those expectations are achieved. PgMP Certification: Initiation Process Group, Questions on Project Management Fundamentals, Questions on Project Integration Management, Questions on Project Human Resources Management, Questions on Project Communication Management, Questions on Project Procurement Management, Questions on Project Stakeholder Management, Funding for the Initial Phases of the program, Documentation for the contract or statement of work(SOW), Strategic and tactical plans of the organization, Identification: project sponsor and project manager. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the projector phase. Executing Process Group; Monitoring and Controlling Process Group; Closing Process Group; It follows a short description of Initiating and Planning Process Groups, with a table of processes and key outputs for each Process Group, handy while preparing for the Project Management Professional (PMP)® exam. Sincerely, Process Owners; Subject Matter Experts; Industry Standards; Project Management Office; Tools and Techniques. It also includes communication plan for benefits realization, procedure for benefit measurement, roles and responsibilities for benefits management, and mapping between program outcomes and benefits. Poor communication processes, statements of work and organizational processes will lead to confusion and disarray as the project continues. The output or the main deliverable of a project can be a product. In order to define a new project, two processes are necessary: developing a project charter and identifying stakeholders. Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. This tutorial covers the Program Management process group Program Initiation. 25 terms. Similar to how a referee starts a match with the blow of his whistle, a project or a new phase of project needs some authorization to start it. Answer. Every project needs the 5 Process Groups - Initiating, Planning, Executing, Monitoring & Controlling and Closing. The Project Charter and Stakeholder Register are used as inputs to processes in the other process groups, such as the Planning process group. Executing Process Group Activity #3: Request changes. The Initiating process group has two processes: Develop Project Charter and Identify Stakeholders. Top Answer. Initiating Process Group Step-By-Step Guide. PMBOK 6. The initiating process is for defining a new project or phase and for obtaining authorization to start the project. After the Project Management Plan and other outputs of this process group are created, you will have a clear and actionable road-map for project delivery. This next series of posts goes through the five process groups, but before I start on the Initiating Process Group, I would like to summarize some general points about the five process groups. What is PMBOK Process Group? Learn vocabulary, terms, and more with flashcards, games, and other study tools. The project cost management knowledge area maps to which process group through the activities of estimating costs and budget determination? Process Groups bundle together processes that often operate around the same time on a project or with similar input and outputs. Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder's needs and expectations. This process group is performed so that projects and progra… Program benefits statement describes the benefits that the program will deliver. Participants: Project Sponsor Project Manager Functional Manager Business Owner Project Stakeholders Project Team Inputs: Project/Program charter Requirements Stakeholder information Agreements Institutional data Tools & techniques: Expert judgement Organizational knowledge Technical experts Process owners Subject matter experts Industry standards Project Management Office The key outputs of these processes are: Acquire Project Team: Typical outputs include assigning staff and creating resource calendars. true. I took my bootcamp last week and passed the next day. This is how a project starts. In the initiating stage, the product breakdown structure – a hierarchy of deliverables – is created. Now, letâs get into the process group and understand what this one sentence definition entails. My instructor was easily one of the best instructors I've ever had. Sometimes the projects are selected from a list of possible projects before project initiation, and sometimes this is done within the initiating process group. All Rights Reserved. Settings. Develop Project Team: Typical outputs include conducting performance assessments. The goals of Program must be aligned with the organizational plans. PLAY. Difficulty. These are referred to as Initiating, Planning, Executing, Monitoring and Controlling, and Closing. Important Note: * Note# 1: There could be some typo or presentation errors. Project management process groups: There are mainly five process groups defined by project management. The plan also includes how benefit will be sustained at the end of the program. 1. During the Quiz End of Quiz. Describe the activities of the Executing Process Group in the project life cycle. -The executing processes begin after planning starts and finish shortly before the end of the project. T/F: Initiating processes are not required to end a project. The project management team may actually have only limited input at this point depending on the organizational structure. Which of the following is not part of the planning process? These process groups interact with each other during the project life-cycle. In this course, I have carefully prepared for you 21 PMP Exam Questions from the Initiating process group of the PMBOK. The two outputs from initiating process group processes necessary to start planning are the project charter and the stakeholder register. • Admits the project sponsor to create a project charter, which defines “what is to be done”? 4.1.3 Project Charter (Output): The only output for this process is the project charter. Every project needs the 5 Process Groups - Initiating, Planning, Executing, Monitoring & Controlling and Closing. Note: The changes from version 5 to version 6 of the PMBOK are in the process of being updated in the table below. The following figure shows some of the information that is typically found in a Project Charter. The two outputs from initiating process group processes necessary to start planning are the project charter and the stakeholder register. The Business case documents the strategic problem that the program needs to solve. The PMBOK® Guide stresses that the process groups are not the same as life cycle phases. While taking plac… Selection Methods is the technique used to select which projects should be executed as part of the program. Explain the major outputs and reasons for starting the initiating process group. Wiki User Answered . Start studying Process Groups/Input & Outputs. These questions could be part of your PMP Exam. The Initiating process group has two processes: Develop Project Charter and Identify Stakeholders. The two outputs of the Initiating process group, including the project charter and identification of the stakeholders, become inputs into the Planning process group. The PMBOK5 categorizes project management processes into five groups. Project Schedule Management. This process involves auditing of quality requirements and quality control measurements. Core program team assignments are done to place the key individuals of the core team in place. Business case also documents the benefits the program will achieve. There are two Initiating process group project management processes. T/F: The level of activity and length of each process group varies for every project. Identified stakeholders is another output of … The Processes are listed in table below: Program Initiation process begins with the input of Business case that is developed by creating a high-level business plan. Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. Benefits analysis is a technique to identify the required program benefits and to determine how these benefits will be achieved. I hope they can help you pass your PMP Exam. The project is given authority and the foundation starts to form. I hope they can help you pass your PMP Exam. The inputs and outputs are as below: Program Team initiation is an integral part of program initiation without which the program would not be considered initiated. Which documents are outputs of the initiating process group? The Inputs, Tools and Techniques and Outputs of Initiating the Program process group are given below: I took the boot camp last Monday thru Thursday and I passed my PMP, on my first attempt, on Friday afternoon. Below comprehensive picture is a 3697px *1658px picture with a sample project charter included. The general scope, duration, resources, and desired final output are described. When Executing Process Group completes and gets confirmed by the Monitoring and Controlling Process Group, we move on to Closing Process Group where the project or a project phase phase is closed. The Project Management Body of Knowledge (PMBOK) defines the five phases of Project Management. Expert Judgment is the decision making process based on expert advice. Planning phase triggers the execution process group. However, the key difference is that in PMBOK5, the Project Communications Management knowledge area was split into Project Communications Management and Project Stakeholder Management. Processes in Program Initiation process group. Quiz Flashcard. Play as. PMI defines a set of inputs, tools and techniques, and outputs for each process.. It includes sponsor information, high-level scope, high-level risks, business need, project manager information, etc. There are 49 processes. 3. I leveraged the course as somewhat of a capstone to my preparation period. Recruitment practices set the procedure for recruitment of team for the program. 21 Agile Questions. This document is the actual initiation for a project. The process essentially makes sure the quality standards and operational definitions are being used during project execution. Initiating … a. The results of the analysis are documented in Benefits Realization plan. Processes, Inputs, Tools and Techniques and Outputs. T/F: Initiating processes take place during each phase of a project. Attempt all 80 questions in 2 hours. These categories are known Project Management Process Groups. Stakeholder identification is crucial here because correct identification (and subsequent management) of stakeholders can literally make or break the project. Its purpose is to achieve authorization for a project and define its objectives. In the previous blog articles, we have gone through the Initiating Process Group and Planning Process Group in detail. It defines boundaries around the program, describing what is included and excluded. Initiating Process Group Stakeholder Mgmt Knowledge Area. Questions. 109 110 111. First of all, they are integrative and iterative, with iterative implying these are not discrete, onetime events, but events that occur more than once. -Once the initiating processes has reached its peak, activity in the Planning process group increase rapidly. The Develop Project Charter process authorizes the projects existence and the project manager's ability to use organizational resources to plan and execute project activities. The key tools and techniques used to identify stakeholders are stakeholder analysis, expert judgment, and meetings. We are going to review the initiating process group activities one … Project Management Process Groups. This is the first Project Management process group that translates the idea into a project. integration management. Phasing determinations are made so that a timeline and outcome benchmarks can be set in place. Copyright Â© 2020 Bright Hub PM. The Initiating Process Group defined in the Project Management Book of Knowledge (PMBOK) Fifth Edition provides critical activities that need to be performed before you plan and execute the project. The project must have a proper planning in order to start the execution phase. Every organization has strategic and tactical plans. Stakeholders should be identified as early as possible so that their input and objectives are understood and addressed during the initiation and planning processes. This document authorizes a project manager to utilize organizational resources for the sake of the project. By Knowledge Area . Define Scope . sarah_johnston48. 80 Questions | By Agilep3 | Last updated: Aug 24, 2020 | Total Attempts: 1940 . The Funding sources are important for the initial program setup. These two documents provide the starting point for planning a project. All of these are documented in the two major outputs of this group which are the Project Charter and the Stakeholder Register. Project Planning Stage. The Environment in which Projects Operate. I tried providing detailed information about the same in a Mind Map format. This is where the project is formally authorized by the sponsor, initial scope defined, and stakeholders identified. A Stakeholder Register is a document that provides information on the key stakeholders who will or can influence the project. This artifact shows how the project is formally authorized and promotes the project. Wiki User Answered . There is a slight difference between PMBOK version 4 and PMBOK version 5, which was release in mid 2013. It involves obtaining authorization for the project or project phase. In this article, I’ll outline the five phases of a project – Initiating, Planning, Executing, Monitoring/Controlling and Closing – before exploring the Initiating Phase. NPV, ROI and IRR are used extensively for the analysis. To create the Stakeholder Register, the following inputs are required: Project Charter, Procurement Documents (Optional), Enterprise Environmental Factors, and Organizational Process Assets. A risk register is an output of the Identify Risks process, the project charter is an output of the Develop Project Charter process, and the stakeholder register is an output of the Identify Stakeholders process. Phases are for the most part sequential, although they can be … Project Planning phase covers about 50% of the whole process. PMP Exam Audio Prep: http://praizionmedia.com Our project management courses are credit eligible for contact hours or professional development units (PDUs). Project Charter is the one and only output of Develop Project Charter process in Initiating process group. Monitoring and Controlling Process Group overlaps all the other four process groups. Product scope is clarified in the executing phase. It involves generating important documents such as Program Charter and identification of the Program Manager. Sincerely, 109 110 111. This is also known as RACI chart because it assigns the following roles to the team members for various activities: Organization process assets (OPA) such as employee databases, Job descriptions are used to determine roles and responsibilities of each role. This process group performs the following activities, Assigning the … Executing Process Group often creates updates to outputs of Initiating Process Group. They may be internal or external however they need to be considered for the benefits realization plan. A Program charter documents the mission and vision statement for the program. Preliminary program scope statement defines the objectives and deliverables of the program. Project Quality Management. In any case, the project charter and the preliminary project scope statement are the major outputs of this process group. It is important that this takes place during the Initiating Process in order to ensure maximize participation and identify key project assets such as subject matter experts, financial supporters, working groups, teams and communication lines of authority. of the product. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. Create. … Log in Sign up. Creating the WBS b. Project Cost Management. planning. According to PMI, the process of Initiating helps to set the vision of what is to be accomplished. initiating. Responsibilities are assigned according to the deliverables. These include scoring models, benefit-contribution models and economic models. Top Answer. After completing the processes in this group, a project manager has the authority to use organizational resources for project activities.
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